04.–09.10.2022 Everybody: 06.–09.10.2022 #INTERMOT2022

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Order deadlines for exhibitors

We want to make sure that your participation as an [Messe] exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • Show or hide deadlines, important information and start dates for organizing your trade fair participation

Import all appointments in your calendar application with one click.

  • Trade Fair

    Hotel room reservations

    01.12.2021 | 12:00 AM

    Book your hotel accomodation for INTERMOT here.

    Download calendar entry

    To the booking portal
  • Stand space

    Deadline early bird discount

    31.01.2022 | 11:59 PM

    By registering on or before 31 January 2022 exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Download calendar entry

    To the online application
  • Stand space

    Mailing of stand confirmations

    01.02.2022 | 9:00 AM

    Starting about February 2022 stand confirmations are sent out. The participation contract takes effect with stand confirmation.

    The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Download calendar entry

  • Services

    Mailing of service shop log-in data

    01.02.2022 | 9:00 AM

    Starting about February 2022 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.

    Download calendar entry

    To the service shop
  • Stand space

    Layout planning begins

    01.02.2022 | 9:00 AM

    Start of hall allocation.

    Sales

    Carolin Eschweiler
    Sales Manager
    Tel. +49 221 821-2093
    Fax +49 221 821-2271

    e-mail

    Nicole Junge
    Sales Manager
    Tel. +49 221 821-3420
    Fax +49 221 821-2271

    e-mail

    Download calendar entry

  • Advertising materials

    Order advertising materials

    01.04.2022 | 9:00 AM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    Download calendar entry

    To the media shop
  • Invoice

    Mailing of stand rental invoice

    12.07.2022 | 9:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around July 2022.

    Invoice amounts are payable immediately upon receipt of the invoice.

    Download calendar entry

  • Stand space

    Application of additionally represented companies

    25.07.2022 | 5:00 PM

    Please register online your additionally represented companies*.

    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Download calendar entry

    To the online application
  • Stand space

    Application of co-exhibitors

    25.07.2022 | 5:00 PM

    Deadline for the application of co-exhibitors*.

    For co-exhibitor application please click here.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors."

    Download calendar entry

    To the online application
  • Services

    Deadline 04.08.2022 for ordering in the service shop

    04.08.2022 | 11:59 PM

    Place your order through the service shop!

      Deadline for ordering exhaust vent and compressed air installation*

      Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Download calendar entry

    To the service shop
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    12.08.2022 | 11:59 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service.

    Please make a note of the deadline for providing editorial and advertising content.

    Download calendar entry

    To the Media Shop
  • Services

    Deadline for ordering fire protection

    01.09.2022 | 5:00 PM

    Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Download calendar entry

    To the service shop
  • Services

    Deadline 01.09.2022 for orders at Koelnmesse-Service-Portal

    01.09.2022 | 11:59 PM

    Place your order through the service shop!

      Deadline for ordering advertising space

      Deadline for ordering electrical installations*

      Deadline for ordering water connections*

      Deadline for ordering stand security*

      Deadline for ordering stand cleaning

      Deadline for ordering waste disposal

      Deadline for tableware rental

      Deadline for ordering internet and telecommunications*

      Deadline for ordering forwarding services

      Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    15.09.2022 | 11:59 PM

    Please note: Ordering is also possible at a later date.

    Allocation is subject to availability.

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering conference and office catering

    20.09.2022 | 5:00 PM

    Order via webshop of Aramark Restauration.

    Download calendar entry

    To the Aramark webshop
  • Trade Fair

    GEMA registration deadline

    27.09.2022 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    Download calendar entry

    https://www.gema.de/
  • Services

    Deadline 27.09.2022 for orders at Koelnmesse-Service-Portal

    27.09.2022 | 11:59 PM

    Place your order through the service shop!

      Deadline for press compartments

      Deadline for ordering room rental (office and conference rooms)

      Deadline for ordering furniture rental

      Deadline for plant rental and sale

      Deadline for ordering audio/video/PC equipment rental

      Deadline for light, video and sound systems

      Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff

      Deadline for material impregnation

    Download calendar entry

    To the service shop
  • Stand construction

    Start of construction period

    29.09.2022 | 7:00 AM

  • Stand construction

    End of construction period all halls

    03.10.2022 | 6:00 PM

  • Trade Fair

    Start of the fair

    04.10.2022 | 8:00 AM

    This opening times are valid for exhibitors.

    Visitors can access from 9:00 a.m.

    Download calendar entry

    To the opening times
  • Press

    Press and trade visitor days 4-5 October 2022

    04.10.2022 | 9:00 AM

    On the press and trade visitor days only journalists and international VIP-trade visitors with a special invitation are allowed to visit the fair. Stand construction is not allowed on press days.

    Download calendar entry

    Date and Opening times
  • Trade Fair

    Start of the fair

    04.10.2022 | 9:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    09.10.2022 | 6:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 9 October 2022. Trucks will be permitted to enter from 6:00 p.m.

    Koelnmesse has the right to impose a contract penalty of up to Euro 5,000.00 for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    09.10.2022 | 7:00 PM

    This opening times are valid for exhibitors.

    Visitors can access till 06:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling time

    12.10.2022 | 6:00 PM

    Please note the traffic guide and the exact dismantling times.

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    24.10.2022 | 9:00 AM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event.

    For exhibitors that did not take part in the previous event, the down payment amounts to 21,00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount.

    Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Download calendar entry