INTERMOT 06.–11.10.2020 For all: 08.–11.10.2020

#INTERMOT2020

Exhibitor checklist

We want to make sure that your participation as an #Messename# exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    31.01.2020 | 5:00 PM

    Starting about January/February 2020 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Deadline early bird discount

    31.01.2020 | 11:59 PM

    By registering on or before 31 January 2020 exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Nicole Junge
    Sales Manager Halls 6 and 9
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Diana Dréan
    Sales Manager E-MOBILITY | HallS 7 and 8
    Tel. +49 221 821-2264
    Fax +49 221 821-2271
    e-mail

    Sandra Horst
    Sales Manager CUSTOMIZED
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Mailing of stand space confirmations

    02.02.2020 | 5:00 PM

    Starting about February 2020 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Nicole Junge
    Sales Manager Halls 6 and 9
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Diana Dréan
    Sales Manager E-MOBILITY | HallS 7 and 8
    Tel. +49 221 821-2264
    Fax +49 221 821-2271
    e-mail

    Sandra Horst
    Sales Manager CUSTOMIZED
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Download calendar entry

  • Invoice

    Mailing of stand rental invoice

    01.07.2020 | 5:00 PM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around July 2020.

    Invoice amounts are payable immediately upon receipt of the invoice.

    Sales

    Nicole Junge
    Sales Manager Halls 6 and 9
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Diana Dréan
    Sales Manager E-MOBILITY | HallS 7 and 8
    Tel. +49 221 821-2264
    Fax +49 221 821-2271
    e-mail

    Sandra Horst
    Sales Manager CUSTOMIZED
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Download calendar entry

  • Services

    Deadline for ordering fire protection

    09.07.2020 | 5:00 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Registration of co-exhibitors

    27.07.2020 | 5:00 PM

    Please register your co-exhibitors*.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Nicole Junge
    Sales Manager Halls 6 and 9
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Diana Dréan
    Sales Manager E-MOBILITY | HallS 7 and 8
    Tel. +49 221 821-2264
    Fax +49 221 821-2271
    e-mail

    Sandra Horst
    Sales Manager CUSTOMIZED
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Download calendar entry

    To the online application
  • Stand space

    Registration of additionally represented companies

    27.07.2020 | 5:00 PM

    Please register online your additionally represented companies*.

    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Sales

    Nicole Junge
    Sales Manager Halls 6 and 9
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Diana Dréan
    Sales Manager E-MOBILITY | HallS 7 and 8
    Tel. +49 221 821-2264
    Fax +49 221 821-2271
    e-mail

    Sandra Horst
    Sales Manager CUSTOMIZED
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    e-mail

    Download calendar entry

    To the online application
  • Services

    Deadline 06.08.2020 for orders at Koelnmesse-Service-Portal

    06.08.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!

    Form S.01 - S.11 - Deadline for ordering standconstruction (incl. partition wall elements/carpet)

    Form T.02 - Deadline for ordering exhaust vent/compressed air installation *

    Form T.03 - Deadline for ordering hanging objects *

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Advertising materials

    Editorial and advertising deadline for the Media Package

    14.08.2020 | 11:59 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media Package, which includes an entry in the printed catalogue. A fee is charged for this service.

    Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-230
    E-Mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline 03.09.2020 for orders at Koelnmesse-Service-Portal

    03.09.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security*

    Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Services

    Deadline for ordering catering credit card

    14.09.2020 | 5:00 PM

    Use form C.02 to place your order through the Koelnmesse-Service-Portal.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering conference and office catering

    17.09.2020 | 5:00 PM

    Use form C.03 to place your order through the Koelnmesse-Service-Portal.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering Parking space reservations for trucks/containers

    17.09.2020 | 5:00 PM

    Use form T.20 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Trade Fair

    GEMA registration deadline

    29.09.2020 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

    https://www.gema.de/
  • Services

    Deadline 29.09.2020 for orders at Koelnmesse-Service-Portal

    29.09.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!

    Form C.01 - Deadline for ordering catering delivery services: Orders has to be placed until 2:00 p.m. on the previous day of delivery.

    Form M.02 - Deadline for event organisation (e.g., stand parties)

    Form M.03 - Deadline for ordering press compartments

    Form M.04 - Deadline for ordering room rental (office and conference rooms)

    Form M.05 - Deadline for ordering photographer service

    Form M.06 - Deadline for stand assessment

    Form T.07-T.12 - Deadline for ordering furniture rental

    Form T.14 - Deadline for plant rental and sale

    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental

    Form T.16 - Deadline for Event technology

    Form T.21 - Deadline for ordering hostesses/stand staff

    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Stand construction

    Start of construction period

    01.10.2020 | 7:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of construction period

    05.10.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    06.10.2020 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.

    Download calendar entry

    To the opening times
  • Press

    Press and trade visitor days 6-7 October 2020

    06.10.2020 | 9:00 AM

    On the press and trade visitor days only journalists and international VIP-trade visitors with a special invitation are allowed to visit the fair. Stand construction is not allowed on press days.

    Download calendar entry

    Date and Opening times
  • Stand construction

    Start of dismantling

    11.10.2020 | 6:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 11 October 2020.

    Koelnmesse has the right to impose a contract penalty of up to Euro 5,000.00 for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Josef Scharn
    Tel. +49 221 821-2344
    Fax +49 221 821-3435
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    11.10.2020 | 7:00 PM

    This opening times are valid for exhibitors. Visitors can access till 06:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling time

    14.10.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    23.10.2020 | 9:00 AM

    Dispatch of invoice as of October 2020 – Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, stand cleaning etc. The amount of the down payment for services is based on the services invoiced at the previous event.

    For exhibitors that did not take part in the previous event, the down payment amounts to 21,00 Euro per m².

    Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Service team Koelnmesse
    +49 221 821-3941
    +49 221 821-3244
    e-mail

    Download calendar entry