07.–11.10.2020

#INTERMOT2020

Exhibitor checklist

We want to make sure that your participation as an #Messename# exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Trade Fair

    End of the fair

    09.10.2016 | 18:00 Uhr

    Download calendar entry

    To the opening times
  • Stand space

    Layout planning begins

    02.11.2017 | 17:00 Uhr

    Start of hall allocation

    Exhibitor Service

    Nicole Junge

    Sales Manager e-motion
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    E-mail

    Matthias Woort

    Sales Manager customized
    Tel. +49 221 821-2499
    Fax +49 221 821-3006
    E-Mail

    Download calendar entry

  • Stand space

    Mailing of stand space confirmations

    01.12.2017 | 17:00 Uhr

    Starting about December 2017 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Exhibitor Service

    Nicole Junge

    Sales Manager e-motion
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    E-mail

    Matthias Woort

    Sales Manager customized
    Tel. +49 221 821-2499
    Fax +49 221 821-3006
    E-Mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    31.01.2018 | 17:00 Uhr

    Starting about January/February 2018 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Deadline early bird discount

    30.04.2018 | 17:00 Uhr

    By registering on or before 30 April 2018 exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Exhibitor Service

    Nicole Junge

    Sales Manager e-motion
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    E-mail

    Matthias Woort

    Sales Manager customized
    Tel. +49 221 821-2499
    Fax +49 221 821-3006
    E-Mail

    Download calendar entry

    To the application forms
  • Passes

    Mailing of work and exhibitor passes

    02.07.2018 | 17:00 Uhr

    As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre.

    Exhibitor Service

    Nicole Junge

    Sales Manager e-motion
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    E-mail

    Matthias Woort

    Sales Manager customized
    Tel. +49 221 821-2499
    Fax +49 221 821-3006
    E-Mail

    Download calendar entry

  • Invoice

    Mailing of stand rental invoice

    02.07.2018 | 17:00 Uhr

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around July 2018. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor Service

    Nicole Junge

    Sales Manager e-motion
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    E-mail

    Matthias Woort

    Sales Manager customized
    Tel. +49 221 821-2499
    Fax +49 221 821-3006
    E-Mail

    Download calendar entry

  • Services

    Deadline for ordering fire protection

    05.07.2018 | 17:00 Uhr

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 26.07.2018 for orders at Koelnmesse-Service-Portal

    26.07.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form S.01 - S.11 - Deadline for ordering standconstruction (incl. partition wall elements/carpet)

    Form T.02 - Deadline for ordering exhaust vent/compressed air installation *

    Form T.03 - Deadline for ordering hanging objects *

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Services

    Deadline 30.08.2018 for orders at Koelnmesse-Service-Portal

    30.08.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security*

    Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Services

    Deadline 13.09.2018 for orders at Koelnmesse-Service-Portal

    13.09.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form T.20 - Parking space reservation for trucks/containers/trailers

    Form C.02 - Catering Credit Card

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Stand space

    Registration of co-exhibitors

    14.09.2018 | 17:00 Uhr

    Please register your co-exhibitors*. Form 1.20 is available in the download area.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Exhibitor Service

    Nicole Junge

    Sales Manager e-motion
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    E-mail

    Matthias Woort

    Sales Manager customized
    Tel. +49 221 821-2499
    Fax +49 221 821-3006
    E-Mail

    Download calendar entry

    To the download area
  • Stand space

    Registration of additionally represented companies

    14.09.2018 | 17:00 Uhr

    Please register your additionally represented companies*. Form 1.21 is available in the download area.

    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Exhibitor Service

    Nicole Junge

    Sales Manager e-motion
    Tel. +49 221 821-2495
    Fax +49 221 821-2271
    E-mail

    Matthias Woort

    Sales Manager customized
    Tel. +49 221 821-2499
    Fax +49 221 821-3006
    E-Mail

    Download calendar entry

    To the application forms
  • Services

    Deadline for ordering conference and office catering

    22.09.2018 | 17:00 Uhr

    Use form C.03 to place your order through the Koelnmesse-Service-Portal.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 25.09.2018 for orders at Koelnmesse-Service-Portal

    25.09.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form C.01 - Deadline for ordering catering delivery services: Orders has to be placed until 2:00 p.m. on the previous day of delivery.

    Form M.02 - Deadline for event organisation (e.g., stand parties)

    Form M.03 - Deadline for ordering press compartments

    Form M.04 - Deadline for ordering room rental (office and conference rooms)

    Form M.05 - Deadline for ordering photographer service

    Form M.06 - Deadline for stand assessment

    Form T.07-T.12 - Deadline for ordering furniture rental

    Form T.14 - Deadline for plant rental and sale

    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental

    Form T.16 - Deadline for Event technology

    Form T.21 - Deadline for ordering hostesses/stand staff

    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To Koelnmesse Service Portal
  • Stand construction

    Start of construction period

    27.09.2018 | 07:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    GEMA registration deadline

    27.09.2018 | 17:00 Uhr

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

    https://www.gema.de/
  • Stand construction

    End of construction period

    01.10.2018 | 18:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Press

    Press day

    02.10.2018 | 09:00 Uhr

    On the press day only journalists and international VIP-trade visitors with a special invitation are allowed to visit the fair. Stand construction is not allowed on press day.

    Download calendar entry

    Date and Opening times
  • Trade Fair

    Start of the fair

    03.10.2018 | 08:00 Uhr

    This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    07.10.2018 | 18:00 Uhr

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 7 October 2018. Koelnmesse has the right to impose a contract penalty of up to Euro 5,000.00 for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    email

    Josef Scharn
    Tel. +49 221 821-2344
    Fax +49 221 821-3435
    email

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    07.10.2018 | 19:00 Uhr

    This opening times are valid for exhibitors. Visitors can access till 06:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling time

    10.10.2018 | 18:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of dismantling time

    10.10.2018 | 18:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    22.10.2018 | 09:00 Uhr

    Dispatch of invoice as of October 2018 – Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, stand cleaning etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 28,50 Euro per m². Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Service team Koelnmesse

    +49 221 821 3941

    +49 221 821 3244

    write e-mail

    Download calendar entry